Healthcare CEMP

Preparing for an Emergency

Patients and residents rely on their health facility to provide a high level of care, even during an emergency. A Comprehensive Emergency Management Plan (CEMP) helps health care facilities face all kinds of threats and keep their clients safe. 

Santa Rosa County Emergency Management has the statutory responsibility of reviewing and approving the CEMPs based on the criteria established by the State of Florida Agency for Healthcare Administration (AHCA). Here is a list of Emergency Plan Regulations and Review requirements.

For CEMP review criteria scroll down to one of the specific licensed healthcare providers below or at the Agency for Healthcare Administration (AHCA) website. 

Facilities Review and Submission Requirements

Santa Rosa County has different criteria for CEMPs depending on the type of facility. The required documents must accompany the submission for the CEMP to be accepted for review.  The state’s CEMP forms can be found on the AHCA website.  

Find your facility type below and include all the listed forms/documents.

Assisted Living Facilities *ALFs recently revised from AHCA. This is now outdated and working on an updated version*

  • Full CEMP
    • Completed AHCA Criteria Crosswalk* 
      • If you choose to submit your own format instead of the CEMP Template, then this Crosswalk must be filled out completely and with the page number the criteria is on. If the page number is not correct, sections are written instead of the page number, and/or your plan is a scan of several documents put together in a binder, thus not having page numbers, the plan submission will be returned unsatisfactory.
    • Completed CEMP Template (must be updated annually)
      • Our office will not accept partial submittals or submittals of page updates. If you use this template, the above crosswalk is not needed.
    • Copy of Facility's Roster (employees and companies)
    • Copy of Mutual Aid Agreements (i.e. evacuation/sheltering agreements, transportation, feeding, water, fuel. etc) *renewed each year*
    • Copy of Evacuation Route Map
    • Completed Emergency Power Plan(EPP)/Emergency Environmental Control Plan(EECP)
    • Copy of Facility's Fire Safety Plan (with inspection approval letter from local fire inspector/marshal current within 1 year)
    • Copy of Standard Operating Procedures.

Nursing Homes

  • Full CEMP
    • Completed AHCA Criteria Crosswalk*
      • If you choose to submit your own format instead of the CEMP Template, then this Crosswalk must be filled out completely and with the page number the criteria is on. If the page number is not correct, sections are written instead of the page number, and/or your plan is a scan of several documents put together in a binder, thus not having page numbers, the plan submission will be returned unsatisfactory.
    • Completed CEMP Template (must be updated annually)
      • Our office will not accept partial submittals or submittals of page updates. If you use this template, the above crosswalk is not needed.
    • Copy of Facility's Roster (employees and companies)
    • Copy of Mutual Aid Agreements (i.e. evacuation/sheltering agreements, transportation, feeding, water, fuel. etc) *renewed each year*
    • Copy of Evacuation Route Map
    • Completed Emergency Power Plan (EPP)/Emergency Environmental Control Plan (EECP)
    • Copy of Facility's Fire Safety Plan (with inspection approval letter from local fire inspector/marshal current within 1 year)
    • Copy of Standard Operating Procedures. 

Hospitals

  • Full CEMP
    • Completed AHCA Criteria Crosswalk*
      • If you choose to submit your own format instead of the CEMP Template, then this Crosswalk must be filled out completely and with the page number the criteria is on. If the page number is not correct, sections are written instead of the page number, and/or your plan is a scan of several documents put together in a binder, thus not having page numbers, the plan submission will be returned unsatisfactory.
    • Completed CEMP Template (must be updated annually)
      • Our office will not accept partial submittals or submittals of page updates. If you use this template, the above crosswalk is not needed.
    • Copy of Facility's Roster (employees and companies)
    • Copy of Mutual Aid Agreements (i.e. evacuation/sheltering agreements, transportation, feeding, water, fuel. etc) *renewed each year*
    • Copy of Evacuation Route Map
    • Copy of Facility's Fire Safety Plan (with inspection approval letter from local fire inspector/marshal current within 1 year)
  • Hospital generator requirements are covered under other statutory/regulatory agencies, so they are not required to submit an EPP/EECP

Ambulatory Surgical Care Centers

  • Full CEMP
    • Completed AHCA Criteria Crosswalk*
      • If you choose to submit your own format instead of the CEMP Template, then this Crosswalk must be filled out completely and with the page number the criteria is on. If the page number is not correct, sections are written instead of the page number, and/or your plan is a scan of several documents put together in a binder, thus not having page numbers, the plan submission will be returned unsatisfactory.
    • Completed CEMP Template (must be updated annually)
      • Our office will not accept partial submittals or submittals of page updates. If you use this template, the above crosswalk is not needed.
    • Copy of Facility's Roster (employees and companies)
    • Copy of Mutual Aid Agreements (i.e. evacuation/sheltering agreements, transportation, feeding, water, fuel. etc) *renewed each year*
    • Copy of Evacuation Route Map
    • Copy of Standard Operating Procedures
    • Copy of Facility's Fire Safety Plan (with inspection approval letter from local fire inspector/marshal current within 1 year)

*AHCA Criteria Cross-Walk
     The crosswalk documents identify the minimum criteria to be used when developing a CEMP for residential health care facilities.  The crosswalk serves as the required plan format for the CEMP, and will also serve as the compliance review document for Santa Rosa County Division of Emergency Management upon submission for review and approval pursuant to Chapter 252, Florida Statutes (F.S.).  These criteria satisfy the basic emergency management requirements of 400, Part II, Florida Statutes, but are not designed to provide specific emergency medical planning guidance. 

Submitting Your Plan

Only electronic submissions are accepted. 


ALF and NH Submissions                                            Hospital and ASC Submissions


Considerations

Healthcare Sheltering Considerations

Common Mistakes and How to Fix Them (Coming Soon)

Sample Forms - Employee Staffing Letter 

Sample Forms - Mutual Aid Agreements


Trainings *ALFs do not use this anymore. Working on updated version to reflect revision from AHCA this month*

Writing a CEMP One Section At A Time:

I. Introduction (pptx) (pdf)

II. Authorities and Reference (pptx) (pdf)

III. Hazard Analysis (pptx) (pdf)

IV. Concept of Operations A&B (pptx) (pdf)

IV. Concept of Operations C (pptx) (pdf)

IV. Concept of Operations D&E (pptx) (pdf)

V. Information, Training, and Exercise (pptx) (pdf)

VI. Annexes/Attachments (pptx) (pdf)

How to Fill Out the CEMP Template (pptx) (pdf)

How to Fill Out the EPP/EECP (coming soon)

*more training resources coming soon*


Questions

Contact KevinR@santarosa.fl.gov or call 850-983-5360